Which types of batch processes are there?

Processes that we can do massively are five:

Autofill SEO
Change prices
Edit product
Edit SEO
Upload Product images

Autofill SEO

This process automatically filling empty SEO fields (URL SEO and Title) with the information provided by the name. This step selects which items to launch. In case of duplicate URL SEO, a random number will be added to the end of the new URL's name. Clicking Next will make your changes.

Change prices

We can massively change product prices; not only base prices but also offer prices, and also generate an offer price in case that the product didn’t have it and enable it for that product sales.

To proceed to modify prices we double-click on the icon. To browse inside the catalog, we click on the elements of the tree at the left to see its pull-down content. Then, we go into detail inside areas, categories and subcategories and select those categories and/or subcategories where the products we want to change are. By default we will see all products of that category/subcategory, so actions will be applied to all of them.

Once we have the products on screen, changes are made by the actions at the top of the window. The increment can be of a percentage value (%) or of a fixed import.

Actions will only affect products listed on screen. Moreover, it has to be taken into account that there only be the products with that category set as the main, yet a product can be in several categories but only one of them can be the main.

Actions that can be made are the following:

Apply to base price and offer price: The value will increase (if it is positive) or will decrease (if the increment value is negative) in both columns, provided that there is an offer price for that product.
Apply to base price: The increase/decrease will be applied exclusively to the base price column.
Apply to offer price:: The decrease will be applied exclusively to the offer price column.
Calculate offers from base price: A decrease calculated from the base price will be applied to the offer price column of all the products, whether they are set as offers or not.
Calculate offers if there is no offer:This action is like the previous one, but the decrease will only be applied to the products set as offers (enabled box).

From the Enable offer column we can also enable or disable the offer feature of the products (or enable/disable all from the box at the top), and set a finish date for the offer for each of them.

We need to take into account that price alterations are done in the screen, so once all modifications are done, they must be saved to be reflected in the FrontOffice.

Edit product

Product editing allows the modification of product fields of several products at a time, so we spend less time than executing these changes one by one.

This action is executed by an assistant with 3 steps:

1- Filter: To set the filter that will select the products, we need to tick the Category boxes and, if necessary, introduce the Partial name or SKU of the product to polish the search. In case that we don’t use the filter, all the products of the selected categories will be displayed.

2- Fields and languages: Here we must select the languages and the fields to which modifications will be done. The languages available will be the enabled ones for the eCommerce. It must be kept in mind that, when counting fields, the number of languages will be taken into account, so that if we choose, for example, an only field of the list, but we choose two languages, the total number of fields will be 2 (one for each language).

We must check that the resultant products from the filter applied in the previous step is the correct one. There is a technical limit (800) for available fields that can be displayed at the same time. The number of resultant products, beside the number of chosen fields and languages will determine the total fields that should be displayed. If this total is lower than the technical limit, we will be able to carry on. If not, the filter criterion or the chosen fields and languages number will have to be modified to set that total below the limit and with this have the possibility to continue.

3- Values: Once the fields are selected, a box with all the selected information ready to be edited will appear. Once all the changes are done, we must save them to finish the process.

Edit SEO

Inside batch changes of SEO edition we can execute 4 types of changes:

SEO categories
SEO news
SEO pages
SEO products

The process is the same in all the types; it is done with an assistant with 3 steps:

1- Filter: To set the filter that will select the corresponding elements, we need to tick in the case of SEO for categories or products the boxes for Categories and, if necessary, introduce the Partial name of the element that we are going to change to polish the search. In case that we don’t use the filter, all elements will be displayed (and, in the case of SEO for categories and products, all the elements of the selected categories).

2- Fields and languages: Here we must select the languages and the fields to which modifications will be done. The languages available will be the enabled ones for the ecommerce. It must be kept in mind that, when counting fields, the number of languages will be taken into account, so that if we choose, for example, an only field of the list, but we choose two languages, the total number of fields will be 2 (one for each language).

We must check that the resultant products from the filter applied in the previous step is the correct one. There is a technical limit (400) for available fields that can be displayed at the same time. The number of resultant products, beside the number of chosen fields and languages will determine the total fields that should be displayed. If this total is lower than the technical limit, we will be able to carry on. If not, the filter criterion or the chosen fields and languages number will have to be modified to set that total below the limit and with this have the possibility to continue.

3- Values: Once the fields are selected, a box with all the selected information ready to be edited will appear. Once all the changes are done, we must save them to finish the process.

Product images

This batch process allows uploading images of several products from the same screen.

We can access to the tool double-clicking on the icon. To browse inside the catalog, we click on the elements of the tree at the left to see its pull-down content. Then, we go into detail inside areas, categories and subcategories and select those categories and/or subcategories where the products we want to change are. By default we will see all products of that category/subcategory.

Once we have the products in the screen, we have to drag an image to the boxes Main image or Additional images to automatically link images to a product. Images can be dragged from another website, from our computer or they can be browsed in the computer directory (Upload file button). The system will resize the images to the appropriate sizes for the correct view in the web (if and when sizes are well set in (BackOffice settings > (Image processing).